What is a general journal voucher and how does it relate to general journals and general ledgers?

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thetall's profile pic

thetall | (Level 1) Senior Educator

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A voucher is a document that supports or confirms a business transaction. The document is used to make entries in journals.

Journals are the original accounting entries and are recorded in order by date, showing the sequence of all transactions. A general journal is an accounting record that shows transactions that don’t occur regularly, such as bad debts. A general journal is divided into credit and debit accounts, showing where money is injected and released. Thus, vouchers are the primary documents that confirm transaction entries in a journal. On the other hand, general vouchers are used to confirm non-routine transactions that are recorded in a general journal.

Transactions posted in the general journal are later posted to the corresponding accounts in the form of a general ledger. Thus, a voucher is used to make entries into a journal and transactions recorded in the journal are eventually used to prepare a ledger.

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krishna-agrawala's profile pic

krishna-agrawala | College Teacher | (Level 3) Valedictorian

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Voucher is a document which authorises an entry into books of accounts. In addition, the voucher may also act a authorization of carrying out actual transaction requiring entry in book of accounts.

Books of accounts are of two main types journal and ledger. Journal is the primary book of account in which the accounting transactions are first entered serially in the order which these take place, and show both debit (Dr.) and credit (Cr.) effect of the transaction. Based on the journal, entries are then made in ledger, which contain account head wise details of the accounting transactions.

Often the journals and ledgers are divided in several sub sections. For example, a journal called cash-book contains details of only cash transactions. Similarly the ledgers may be divides according to groups of accounts such as suppliers ledger containing accounts of all the suppliers , and stores ledger containing accounts of material stocked and used by the company.

General journal refers to the journal containing all miscellaneous accounting entries not belonging to any other specialized journal. Similarly, general ledger is ledger containing miscellaneous accounts not belonging to any other specified group of accounts.

All vouchers are journal vouchers as these are used for making entries in journal. A general voucher is used for making entries in general journal.