Please help me write a memo to CEO in which summarizing of the situation what happen in the toy company.
During my third of the week as elementary division as a manager at a toy company, the company attorney notifies you that former employee has file case against the company under Title VII of the Civil Rights Act of 1964, constrictive discharge, after a work schedule policy changed. The employee is alleging that the new policy on the shift work is discriminatory because the policy requires working on the religious holy days. In the past it was Monday through Friday and now it’s four hours shift with four days off.
Since you are a manager and not an attorney, it is not clear what the content of your memo is expected to be. It would not be a very good idea for you to advise the CEO as to the status of the law on this issue or the viability of the suit filed.
What you should probably do is explain to the CEO the reasons for the shift change and the religious demographics, to the degree you are aware of them, of the work force. Has anyone asked for a religious accommodation in the past? Have people switched schedules voluntarily in the past to take care of religious obligations? Was everyone given adequate notice of the change? This is information that the CEO and the attorney will need to prepare for litigation. Any records that you have on these issues should be attached to your memo, including emails and other internal documents.
If there is a legitimate business reason for the schedule changes, and accommodating people's religious obligations and beliefs would cause undue hardship for the company, the company is likely to prevail in the lawsuit.
Write your memo in an organized fashion, with each paragraph maintaining a focus on the topic of that paragraph. First describe the situation as you understand it. Then provide information on the reason for the shift change and what was done to prepare people for that change. Next, provide information on the status of religious accommodation in the past. Finally, make a list of the documents attached. This will give you a business-like memo that will help the company defend or settle the claim.