Human resource planning is a crutial process in an organization. Explain what is HRP? And list how 10 internal and external factors affecting HRP?

krishna-agrawala | Student

Human resource planning refers to the process by which organizations determine their current and future requirements of human resources in terms of number of people as well as the kind of people needed, and determine the ways and means of meeting these requirements. It is a process which enables the organization to have the right people at right time and right place. It involves determining the manpower requirements of the organization in light of its operations, plans and strategies and organization structure. Specific steps of human resource planning process include:

  1. Establishing the total manpower requirements for different planning horizons.
  2. Taking inventory of current manpower availability.
  3. Anticipating changes in current manpower availability due to normal process such as improvement in abilities through skill, promotion, retirement and resignations.
  4. Establishing net shortage anticipated in case no specific action is taken to influence the availability of manpower.
  5. Determine the nature of actions such as recruitment, and training to be taken to meet the total manpower requirement. These actions also cover changes in policies and practices of conditions of employment to attract and retain the right number of employees in the company.

Human resource planning is influenced by many factors both within and outside the organization. These include:

Internal factors

  • Organizational plans which determine the overall level of operations or activities of the organization.
  • Organizational strategy and structure.
  • Current manpower availability in the organization.
  • Human resource policies and practices of the organization. Among others this includes the policies and practices relating to remuneration and other conditions of employment.
  • Organizational culture.

External factors

  • General availability of kind of manpower required by the organization.
  • General employment policies and practice and policies followed in the industry and in economy.
  • Government regulation governing conditions of employment.
  • Rate of changes in different factors in the environment including in marketplace that determine the nature of challenges faced by the company.
  • General culture of the society within which the organization operates including any sub-culture that may exist for different groups of prospective employees.
lvsuey | Student

Human resource planning is the term used to describe how companies ensure that their staff are the right staff to do the jobs. Sub topics include planning for staff retention, planning for candidate search, training and skills analysis and much more.

External factors:

.supply and demand

.labour market


.political-social-legal enviroment

.unemployment rate

.Housing: costs, availability; housing assistance package

.Child care: costs, availability, quality  


.Spouse/partner career



(Internal Factors):

.Recruitment policy

.Human resource planning

.size of the firm

.cost of recruitment

.Travel TIME

.Recognition (after tenure, promotion, awards, etc.)

.Temporary and part time employees

.Work Culture

.growth and expansion

.Timeliness (in recruitment processes) Reporting Relationships

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