Part 1: Assume that you are a first level supervisor in an administrative assignment in a public safety agency. You have been assigned to research and make a recommendation to purchase a major...
Part 1: Assume that you are a first level supervisor in an administrative assignment in a public safety agency. You have been assigned to research and make a recommendation to purchase a major resource.
Select item(s) needed to purchase. Summarize the resource, the associated cost and the benefit(s) it would bring to the department. Make a persuasive argument justifying this expense as well as how it will be funded.
Part 2: Anticipating approval, your supervisor also directs you to prepare a presentation to the command staff regarding this purchase. Create a brief PowerPoint presentation to be used to present this information to the staff.
This is a good question. As a first level supervisor, you want to do a thorough job to benefit the company and your career. Here are some important steps to follow.
First, you need to see if a major resource is indeed necessary. Sometimes a company can do without something or restructure what they already have. This will not only save money, but often it is more effective. So make sure that you can justify the purchase.
Assuming that you can justify the purchase, you will need to show what benefits this purchase will have. Make a persuasive argument in a concrete way. Show facts, figures, and numbers. Charts are good to show comparisons. Also show the downside of not having this resource. For example, not having this resource can cost the company more money down the line. Perhaps it has cost the company a ton of money already. This line of reasoning can be very convincing.
Now as for funding the resources, show where the money will come from. Perhaps this resource will save money in another department. So, you can purchase this resource with that money. How a company is going to pay for something is essential in any presentation.
Finally, assuming that you purchased this resource, you will need to set up various tutorials to show how people can use it. I would reinforce this in three ways: (1) email a handbook, (2) have a live demonstration several times, (3) follow up on every level and get feedback.