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What are the advantages of the word processing software that we use in computers?an...

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cossy | Student, College Freshman | eNotes Newbie

Posted April 3, 2009 at 1:28 PM via web

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What are the advantages of the word processing software that we use in computers?

an example of a word processing software is Microsoft Word

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Lorraine Caplan | College Teacher | (Level 2) Senior Educator

Posted April 20, 2009 at 11:35 AM (Answer #2)

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There are so many advantages it is difficult to know where to begin, but if you did not live during the period in which we used typewriters, you may not realize the huge differences word processing software makes.

One advantage is that when you make a mistake, you do not need to use "whiteout" or start a new piece of paper. When we used typewriters, those were the options. 

A second advantage is the feature that allows you to copy and paste or cut and paste.  When you are writing a paper, you can move around words, sentences, paragraphs, and pages to suit yourself.  When you find a good quotation, you can simply copy it into your paper, being sure, of course, to cite the source of the quotation. 

A third advantage is the ability to make templates for your work. If you have lab reports to do every week, for example, you can create the form that is required and save it as a template.  Then, all you need to do is fill in the blanks.

The spellcheck and grammarcheck features of today's word processing software gives us advantages,too.  If you misspell a word, possible correct spellings are offered to you.  There are two drawbacks, though.  Spellcheck will show many proper names as misspelled, and if you have the wrong word choice, but the word is spelled correctly, spellcheck cannot help you. Some grammatical errors are pointed out to you, but you must be very careful about this because Word's grammarcheck is not always accurate.  It can show something is incorrect when it is correct, and it can also miss incorrect grammar.  This is a nice feature, but it is always best to know the rules!

A thesaurus is available in most word processing programs, too. This offers you synonyms for words, which can add some variety to your word choices.

Similarly, a dictionary is available to help you learn the meaning of words.

There are many other features of word processing software that are advantageous, but this should be enough to get you started.

Good luck to you! 

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cburr | Middle School Teacher | (Level 2) Associate Educator

Posted April 20, 2009 at 11:35 AM (Answer #3)

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Just for the sake of argument, I will add a disadvantage too.

Of course, I completely agree with the points that speamerfam made, and you couldn't get me to give up my computer.

However, I also know from experience that the standards/expectations for the quality of documents both in the academic and professional worlds has changed HUGELY since the advent of word processing.  It used to be that you banged out something that made sense and that was it.  Now, people revise and edit and change and fuss until they run out of time.  If you produce something that isn't both well written and really clean, you are considered lazy and/or poorly trained.

My Dad was a fairly highly ranked professional and used to work 9 to 5 and that was that.  I don't think I've ever worked 9 to 5 in my life!!

As with most technological advances, there are plusses and minuses.

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frizzyperm | College Teacher | (Level 3) Valedictorian

Posted April 20, 2009 at 11:35 AM (Answer #4)

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WP software has great advantages for people with learning difficulties who find language problematic. A WP's spelling and grammar software can help them to understand their mistakes and to write more accurately. (I know that when I began using WP software did I discover I had been mis-spelling opportunity and amount all my life)

Also, many people use English as their second language and a WP package is very helpful and supportive for these people.

And they are environmentally friendly because you can make 50 copies of your report at the click of a mouse and send it all over the world without using paper or transport!

 

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Jamie Wheeler | College Teacher | eNotes Employee

Posted April 20, 2009 at 11:37 AM (Answer #5)

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WP software has great advantages for people with learning difficulties who find language problematic. A WP's spelling and grammar software can help them to understand their mistakes and to write more accurately. (I know that when I began using WP software did I discover I had been mis-spelling opportunity and amount all my life)

Also, many people use English as their second language and a WP package is very helpful and supportive for these people.

And they are environmentally friendly because you can make 50 copies of your report at the click of a mouse and send it all over the world without using paper or transport!

 

Completely agree.  My daughter has autism and finds it very difficult to manipulate a pencil or pen.  BUT she has a marvelous tool called an "Alphasmart" that she carries from class to class.  She can write just about anything she likes with it.  Without it, written expression woul dbe nearly impossible. 

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drmonica | (Level 2) Associate Educator

Posted April 24, 2009 at 4:40 AM (Answer #6)

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I'm a dinosaur who remembers typing term papers in high school on a manual typewriter and having to try to estimate how many footnotes, if any, would need to be placed at the bottom of the page. If you underestimated, you had to retype the whole page!

Our high school newspaper copy was all typed on Selectrics, which we thought were a fantastic advance in technology! We would type out the articles in single-spaced formats, hand-measuring the column widths, then add slash marks at the end of each line so we could retype the article on a clean page and leave extra spaces between words and the copy would be justified. You can imagine how excited I was to get to college and learn the joys of five-inch floppy disks!

The amount of time saved by word processing software is unimaginable to youngsters who have never known anything else.

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dswain001 | Middle School Teacher | (Level 3) Assistant Educator

Posted April 29, 2009 at 5:04 AM (Answer #7)

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Word Processing software has many advantages. I am a writer and sometimes my thoughts come faster than my pencil can move. Using the computer makes it a little bit easier for me to get my ideas out. This also helps me to save paper.

When I am self-editing, if I see an error or if there is a particular  word or line  I want to remove, it is as simple as pressing a button. I don't have to go back and redo the whole thing. I can email the document to my editor who hi-lights his corrections and suggestions and again, all I do is press a button. It is more environmentally responsible than the old fashioned way of printing out multiple copies for each revision.

For people who suffer from Multiple sclerosis or some forms of paralysis, holding a pen or pencil may be difficult to do. So, word processing programs assist them in that aspect.

The spell-check feature on word processing programs is a double edged sword. For people like me who grew up taking spelling tests in grade school, this is an option that you use only to double-check your work. However, in the last few years, I find that student's ability to spell is getting worse. Students don't make an effort to mind their spelling when they write because they are used to a computer automatically correcting them. The same is true for grammar. Getting some students to check their work is like pulling teeth!!

Penmanship is becoming a lost art. With all the computers and texting,  I find that my students are becoming lacksidasical in their handwriting. Some of the handwriting that gets turned in to me is atrocius!

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Noelle Thompson | High School Teacher | eNotes Employee

Posted April 30, 2009 at 7:08 PM (Answer #8)

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Um, can you say "spell check"!?!  Ha!  That, my friend, is the main advantage for me.  That is in addition to the easy correction feature, . . . and the saving feature, . . . and the tell-me-how-many-words-I-have-written feature, . . . and the copy-and-paste feature, . . . and the dictionary/thesaurus feature, . . . and the easy bold type, . . . and the quickness of it all (once you really learn and practice, that is), . . . and the messing around with fonts by printing something out in "gothic" just for fun once in a while.  BUT somehow my students still find a way to make "a lot" into ONE word.  *sigh*

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krishna-agrawala | College Teacher | (Level 3) Valedictorian

Posted May 2, 2009 at 12:08 AM (Answer #9)

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I am listing below the advantages of word processing software as they come to my mind.

  1. As compared to typewriter, that has been replaced by use of word processing software, we are able to prepare documents with a very wide range of font types and sizes. This includes basic fonts plus variations such as bold and italics fonts. In addition we can print many different types of symbols. Also there are additional facilities like subscript and superscript.
  2. Easy formatting of document - for example centering and right justification.
  3. Facilities for bulleting and numbering of list.
  4. Formatting for different sizes of papers and margin widths.
  5. Automatic formatting of different sections of a document including section and page numbering.
  6. Ability to make correction easily, and before a document is printed. Facilities like spell check further improve the capability to locate errors and make corrections.
  7. Facilities like mail merge allow a document created once to be used to create multiple documents with same part of the document changed. The cut/copy and paste facility makes it easier to copy from one document to another, or to make a new document by making changes in copy of another one.
  8. Different type of matter - such as diagrams and pictured can be easily inserted between text.
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mkcapen1 | Middle School Teacher | (Level 3) Valedictorian

Posted December 18, 2009 at 7:02 PM (Answer #10)

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I came to this post after reading that one of the editors has a child with Autism.  I am a special education teacher and I am so grateful for technology.  I have also raised many foster children and adopted a child with disabilities.  One of my favorite technology inventions is the reading pen.  My son is unable to read but he loves to cook and do things independently.  He scans recipes and is able to cook from packages.  He reads books using the scan pen.  We have a wonderful computer program that allows us to scan material.  It reads it aloud for him.  He also has a writing program that says the words aloud as he puts them on the word document.  He knows if he messed up and can change it.  Technology like the word processors and programs are especially beneficial to people living with a disability.   

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