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How does effective communication incorporate the basic elements of communication?
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The five basic elements of communication involve:
- the sender
- the message
- the receiver
- the medium
- the feedback
In effective communication all of the elements have to be in optimal condition in order to convey information in a manner that what is being said represents exactly what is meant to be said. Additionally, the effect of what is being said will cause the precise number of reactions that are expected upon conveying the message. For this reason, the elements must be well-prepared.
1. The sender must convey the message with clear and concise language that is backed up by the same non-verbal cues representing the tone and prosody of the language used.
2. The message must be also concise and clear; broken into steps, explained, and easy to understand. The audience must be taken into consideration to send the perfect message. You cannot explain something difficult to two people in the same way. All messages are to be tweaked to meet the needs of the receiver.
3. The receiver must lower all affective filters in order to understand the true meaning of the message. This means leaving aside any affectation or personal believe of what the message intends to show. Instead, the listener should be silent and allow the sender to complete the message. Then, the receiver must give himself or herself time to intake the message, decode it, and understand the meaning.
4. The medium has to be free of interruptions or obstructions. If it is a telephone, the sounds must be clear; if it is one on one, words and gestures must coincide to make any good sense of them.
5. The feedback is ultimately what will determine whether the message went through correctly or not. Once it is given, the process of communication is officially completed .
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