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When computer program designers compiled taxonomies for storing information, they took as their paradigm the organization and vocabulary of the paper systems that preceded electronic storage. Consequently, a “document” is a singular piece of information—a letter, a contract, etc.—and a “file” is, like a paper file, a group of documents related to each other in such a way that they would be accessed and absorbed together—the Johnson file, then, would be all the documents related to the client “Johnson.” (The icon for a file is a “manila file” like those used in a paper filing system.) “Oh, Secretary Jones, would you please bring me the Johnson file?” The Johnson file can be found in the “Client” folder, a large, usually accordianed, folder big enough to hold several files (all related). In computer I.T. jargon, then, the file holds several documents; the folder holds several files. Further taxonomies (drawer, cabinet, etc.) are also possible. On most computers, there is a folder marked Photos, in which is a file named “Vacation, 2005” and another file marked “Jimmy Birthday Party, 2003” and so on. I will now place this response in my file "I.T. Responses" and then put that file in my folder "eNotes Responses."
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